North York Aquatic Club

2007 - 2008 NYAC Handbook The NYAC Points System has been created to offer NYAC members the opportunity to offset applicable fees by taking on additional specific responsibilities as outlined below. These responsibilities are over and above the member commitments detailed in the NYAC registration agreement. Points earned convert to dollar value for the next season only, with the exception of Bingo.
ACCUMULATED POINTS HAVE NO CASH VALUE IF A SWIMMER DOESN'T RETURN TO NYAC FOR THE FOLLOWING SEASON. POINTS ARE APPLIED TO THE SWIMMER'S ACCOUNT AND CREDITED AGAINST NEXT YEAR'S FEES ONLY IF THE SWIMMER REMAINS IN GOOD STANDING WITH NYAC. POINTS WILL OTHERWISE BE FORFEITED.
The Board of Directors reserves the right to modify the Points System to account for other activities as required and points are subject to adjustment. NYAC members with a specific expertise that could benefit the club are invited to contact the office for possible Points assessment.
Bingo Coordinator	250 points
promote Bingo within the club recruite and train new Bingo workers staff and schedule Bingo sessions file weekly and monthly reports on a timely basis prerequisite: a club member in good standing for one full year with at least six months working experience at Bingo
Pool Rep	200
be a positive and supportive role model for NYAC parents communicate between coach and members and board and members co-ordinate group events and session bookings for meets be available for phone contact (sometimes at short notice) be responsible for distribution and collection of materials to group members have access and working knowledge of email
Website Coordinator	200
maintain and update NYAC website manage information on website have access to email
Chaperone	100 per trip
follow NYAC chaperone guidelines and policy liase with hotel organize / purchase / prepare team food supervise swimmers at hotel
Team Equipment Manager	100
prepare and distribute equipment order forms to membership liase with equipment provider re: member needs etc. liase with equipment manufacturer/distributor prerequisite: a club member in good standing for at least one full year
50th Anniversary Committee Chair Person	150
Total Committee Member Points	100
plan and coordinate events for NYAC's 50th anniversary liaise with Board
Alumnae Development Coordinator	100
create and maintain a mail merge data base of NYAC alumnae communicate and promote NYAC special events where applicable distribute newsletters etc. liase with committee members of NYAC events
Loblaws Coordinator	100
purchase Loblaws vouchers on a frequent basis be available to distribute Loblaws vouchers to all club members keep a current balance of vouchers and cheques submit all cheques on a regular basis to the NYAC Office manager submit a quarterly report to the NYAC Office manager prerequisite: a club member in good standing for at least one full year
Billeting Coordinator	75
Billeting Family: 4 / 7 days	25 / 50
promote and encourage members to billet out-of-town swimmers liaise with meet managers as to expectations of NYAC families document and communicate travel arrangements and necessary details of trip including schedules, sightseeing activities etc., to billeting members and to visiting club document and communicate NYAC host families' names, addresses, phone numbers to the visiting club provide a member participation report to the NYAC Office manager
Banquet Coordinator	150
Total Committee Member Points	100
be fiscally responsible to have ticket price cover all costs of banquet book banquet hall, select menu and Master of Ceremonies liaise with coaches re: time lines, award recipients, special presentations and speakers order and deliver awards to banquet hall select committees for video presentation and yearbook and follow through with meetings co-ordinate set up and decoration of banquet hall provide income statement to NYAC Treasurer and a report to the Board of Directors provide a member participation report to the NYAC office manager
NYAC Annual Video Coordinator	150
Total Committee Member Points	100
head up committee of photographers and technical staff to help with the production promote photo submission from September to June; encourage as many as possible decide on theme direction with input from committee members be responsible for all technical arrangements for presentation promote sale of the video at NYAC Banquet with order forms available provide a member participation report to the NYAC office manager
NYAC Yearbook Coordinator	150
Total Committee Member Points	100
work side by side with video committee include up to date information on staff and all volunteer information, group pictures and feature special events include list of award recipients be responsible for printing of publication and delivery to Banquet provide a member participation report to the NYAC office manager
Silent Auction Coordinator	50
solicit and gather prizes from membership display items at the event staff and supervise the auction tabulate the winners and distribute items after receiving payment provide a member participation report to the NYAC office manager
Swim-a-thon Coordinator	100
Total Committee Member Points	100
select date in conjunction with coaches practice schedules prepare and distribute flyers and packages from Swim Ontario work with NYAC office manager to input Swim-a-thon donations for submission to Swim Ontario coordinate breakfast for swimmers provide a member participation report to the NYAC office manager
Golf Tournament Coordinator	100
Total Committee Member Points	100
promote tournament as fundraiser select and book a golf course liaise with Alumnae Co-ordinator be responsible for invitations and collection of entries and payments collect prizes and donations prepare income statement for submission to NYAC Treasurer provide a member participation report to the NYAC office manager
Social Function Coordinator (e.g. Red White & Black Meet)	25 per event
coordinate function provide a member participation report to the NYAC office manager
Special Fundraising Event Coordinator	100
Total Committee Member Points	50
promote the fundraiser (with Board approval) liaise with supplier coordinate member hand outs and collection of orders coordinate member payments prepare income statement for submission to NYAC Treasurer provide a member participation report to the NYAC office manager
Board Member	250
attend regular board meetings assume a portfolio of responsibilities to coordinate

Meet Management at NYAC hosted meets

Meet Manager
follow the procedures as outlined by Swim Ontario provide Income Statement to NYAC Treasurer and a report to the Board of Directors
Youth Cup/Mega City/Provincial Meet	250
May Performance/Mayor's Cup Meet	150
Regional Meet	200
Office Manager/ Pre-meet Input
provide a member-participation report to the NYAC office manager
Youth Cup/Mega City/Provincial Meet	200
May Performance/Mayor's Cup Meet	100
Regional Meet	150
Officials' Coordinator
coordinate the staffing of all positions by swim meet volunteers provide a member participation report to the NYAC office manager
Youth Cup/Mega City/Provincial Meet	150
May Performance/Mayor's Cup Meet	75
Regional Meet	75
Meet Officials
Extra Meet Sessions for sessions worked above and beyond the original meet commitment (at the discretion of meet management)	10-25
Chief Finish Judge, Clerk of Course, Chief Timer, Starter, Referee (positions requiring further training beyond NYAC requirements)	25
TIMER AND JUDGE OF STROKE CLINICS ARE NOW MANDATORY FOR ALL NYAC MEMBERS. TWO CLINICS WILL BE OFFERED AT THE DOUGLAS SNOW AQUATIC CENTRE IN THE FALL. DATES TO BE DETERMINED.
Cafeteria Coordinator
arrange for the preparation and/or purchase of food for the cafeteria at swim meets coordinate the operation of the cafeteria provide a member-participation report to the NYAC office manager
Youth Cup/Mega City/Provincial Meet	200
May Performance/Mayor's Cup Meet	100
Regional Meet	100
Officials' Food Coordinator
coordinate the provision of meals for swim meet volunteers provide a member-participation report to the NYAC office manager
Youth Cup/Mega City/Provincial Meet	150
May Performance/Mayor's Cup Meet	75
Regional Meet	75